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ADMINISTRATIVE AND ACCOUNTING ASSISTANT (AAA)

The AAA performs administrative, accounting and office support activities for multiple departments throughout the year:

Post job openings in different job sites
Research the Internet to locate potential job candidates
Classify , code and file resumes and applications received
Schedule interviews
Conduct employees’ reference check by phone, mail, email and/or fax
Create employee files for summer staff
Collect and file employees’ paperwork, making sure that all documents and certifications required are up to date and filed
Compose routine correspondence in accordance with standard policies
Maintain drivers’ qualification file
Update and improve job site

Take final payments. Review file for correctness prior to taking payment. Refer file back to Tour Consultant if necessary
Produce travel documents. Print, organize vouchers into travel order, place into folder for mailing, print final invoice and voucher letter
Send client’s final documents via preferred method either mail or email
Process brochure requests for mailing
Help with net client manifests
Answer phones as needed

Requirements:

College education in business management, accounting or HR is preferred and some applicable business experience
Good computer skills are required. Knowledge of Word, Excel & Outlook
Bookkeeping background
Internet search abilities
Excellent communication and writing skills
Ability to work well in a team environment and willingness to help others.
Strong work ethic and the ability to ensure the integrity and confidentiality of information